Managing Your Organization’s Funds
For organizations at the Storrs campus, Student Activities Financial and Program Support (FPS)
office provides banking services and accounting advice to RSOs. Note: Tier-II RSOs are
encouraged to establish an account with Banking Services (SABS).

Student Activities Financial and Program Support provides the organization with the tools,
resources, and guidance to operate under sound business practices and principles.
Organizations interested in opening an account or learning more about being responsible for
their organization’s finances are encouraged to contact Banking Services staff at 486-3163 or
stop by the office in the SU 314.

Services Provided by Student Activities Banking Services:
• Organizational banking (deposits, disbursements, check cashing, interest)
• Accounting instruction
• Event/Program support for Tier II and III Organizations
• Budget advice
• Various other services

Advantages of Having an Account with Student Activities Banking Services:
17 | Blueprints Manual
• No minimum balance
• No service fees
• Very competitive interest rates
• Free supplies
• Personal attention

Student organizations that choose to have an account with the Student Activities Financial
and Program Support must complete and submit contracts and a signature sheet each
academic year. The contract and signature sheet are effective from the date they are received
by the Financial and Program Support office and expire on June 30th each year. The
organization must be an RSO, as per Involvement & Student Organization Support
requirements.

Tax ID Numbers. Student organizations may be asked for their tax identification numbers
during the normal course of business. If you do not have an account in the Student Activities
Banking Services, you may apply for a Tax ID number with the Internal Revenue Service (IRS).
Organizations with accounts in Banking Services should contact Banking Services for specific
direction regarding tax identification number usage.

Organization Donations. Donations from individuals or business made directly to your
organization are not tax-deductible to the donor. Making them tax deductible will make the
transaction more appealing to potential donors. Here are two ways to make that possible:
1. Work with the Student Activities Banking Services to establish an account with the
University of Connecticut Foundation. All tax-deductible donations will go to this
account and the individual or business will receive the proper documentation for their
donation.
2. Student organizations can apply for their own non-profit tax identification number. To
find the appropriate forms and procedure, visit the IRS Webpage. Remember that you
will need to apply on both the federal and state level.

Insurance. The activities of students and student organizations are not insured in any way by
the University of Connecticut. Individuals and organizations wishing to ensure the activities of
their members can purchase insurance independent of the University by contacting any
insurance agency.

Student Activities: Financial and Program Support Contact Information
Office Location: Student Union Room 314
Office Hours: M-F, 8:30am-4pm
Telephone: 860-486-3163
Email: dsabusinesservices@uconn.edu
Website: https://financialandprogramsupport.studentactivities.uconn.edu/

Fundraising
Raising money is always an important topic to student organizations. Many student
organizations collect dues or have fundraisers to support their activities. Some fundraising ideas
are listed below; however, students are encouraged to be creative and explore new ideas.
• Collect dues** from members.
• Sell merchandise (flowers, doughnuts, candy, etc.).
• Sell services (chair setups, concessions at Athletic events).
• Charge admission for events.
• Co-sponsor programs with other organizations. Look for University departments or
other student organizations with a similar mission and pool resources to co-sponsor
events.
• Solicit donations.
o For donations to be tax deductible student organizations must work with the
Student Activities Financial and Program Support to establish an account with
the University of Connecticut Foundation.
• Request funding from the Undergraduate Student Government.
Please contact Student Activities Financial and Program Support at
dsabusinessservices@uconn.edu for more information on fundraising.

**Dues are membership fees that are collected for the purpose of providing access to perks,
opportunities, events, and activities for members. It is unethical and not permitted to use dues
money towards payment of RSO officers or advisors, or for personal gain/profit/use by a
member.

Student Government and Support of Student Groups
The Undergraduate Student Government (USG) was founded for one general purpose: to serve
the undergraduate student body. USG has been effective over the years in advocating student
concerns to the administration on campus. The Undergraduate Student Government strives to
support all student organizations through funding and managing the operations of the Student
Organization Center.

USG as a Funding Resource. The Undergraduate Student Government has successfully
supported thousands of events from hundreds of different organizations with financial
assistance. To Apply for funding from the Undergraduate Student Government (USG):
1. Your organization must be a Tier II Registered Organization.
2. Your President or Treasurer must attend a USG Informational Session once per
academic year.

A portion of your Student Activity Fee is allocated to the Undergraduate Student Government
to give financial support to student organizations. In short, USG is using money allocated from
students to be used for students. Any Registered Tier II organization can apply to USG for that
money, that conforms to the USG Funding Guidelines and any State or University policy. Please
contact USG for more information regarding their funding policies or procedures by emailing
the Funding Board Chair at fundingboard@usg.uconn.edu.

For more information, the Undergraduate Student Government encourages your organization
to stop by during office hours, visit the Undergraduate Student Government website, or call.
USG Contact Information Office Location: Student Union Room 219; Office Hours: M-F, 9-5pm;
Telephone: 860-486-3708; Email: info@usg.uconn.edu; Website: usg.uconn.edu.

Regional Campus Finances
RSOs at the Avery Point, Hartford, Stamford, and Waterbury campuses may petition their
campus Associated Student Government (ASG- Avery Point and Waterbury)/Student
Government Association (SGA-Stamford)/Undergraduate Student Government (USG- Hartford)
for funding support.

The Student Organization Center (SOC) located in Student Union Room 218 is designed to
provide RSOs with specialized services to help meet the needs and responsibilities of their
organization. Services provided are as follows:
• Meeting Space – (No reservation needed)
• Photocopying – (200 free copies per event)
• Storage Bins – (Request storage bins for organizational items)
• Mailboxes – (All registered organizations are eligible to use a mailbox in the Student
Organization Center)
o Mailboxes should be checked frequently throughout the semester
• Computer Stations for organization use only

Storage Locker Policies. Registered Tier-II student organizations are eligible to sign out one
storage locker per organization from USG. The storage lockers are located in room 218 and on
the fourth floor of the Student Union. These storage lockers are for student organizations to
store items and/or equipment pertaining to the organization. The lockers will be assigned on a
first come, first served basis. Please stop by the SOC (room 218) or the USG office in room 219
of the Student Union or call 860-486-3708 for specific policies and procedures regarding the
storage lockers.

Organization Mailing Address. Student organizations who wish to have mail delivered to the
SOC should use the following address template:

Your Organization’s Name
c/o Student Organization Center
2110 Hillside Road U3061
Student Union Room 218
Storrs, CT 06269

RSOs should submit information about their off-campus activities to the Department of Student
Activities. Off campus activities are any RSO activities that take place off campus including but
not limited to practices, meetings, socials, conferences, service programs, competitions, and
programs. The Off Campus Activity Notification Form is located on solid.uconn.edu, or
on UConntact under Campus Links.

How soon should I submit the Activity Notification Form?
• Please complete the Activity Notification Form at least 14 days before your activity so
that appropriate accommodations can be made by a Student Activities/Center for
Fraternity and Sorority Development staff member. If you are submitting your event less
than 14 days prior, there is a chance that your event will not be processed. Students do
not need to have all the details of their activity planned out prior to submitting the Off
Campus Activity Notification Form – please submit as much information as
possible. The information provided in these meetings can assist student organization
leaders with their activity planning.

I submitted the online Activity Notification Form. What happens next?
• A staff member from Student Activities/Center for Fraternity and Sorority Development
will contact the Activity Planner of the RSO and arrange a meeting to discuss the details
of the activity. The process the staff member utilizes will depend on the type of
organization activity.

What types of information are covered in these meetings?
• Staff members advise student organizations on risk management in six key areas to help
the organizations have the most successful activities possible. These areas include
travel, lodging and overnight stays, activities with alcohol, protection of minors, cash
handling, and contracts.
• A staff member will e-mail risk management documents to the Activity Planner, the RSO
President, and the student organization’s Faculty/Staff Advisor prior to the activity. The
documents must be returned to the staff member prior to the organization’s departure
from campus.
My organization plans to have several off-campus activities during the semester. Do I have to
have a separate meeting for each activity?
• If your organization plans to have several off-campus activities during the semester, it is
strongly recommended that activity planners complete notification forms for as many
activities as possible at one time. This allows the Student Activities/Center for Fraternity
and Sorority Development staff member to discuss multiple activities during a single
meeting rather than one activity at a time.

Who do I contact if I have questions?
• For more information about off campus event planning please
contact offcampusactivities@uconn.edu.

The most requested item that any RSO has at UConn is for space to engage with students.

Only organizations with an ACTIVE SOLID Status can reserve space on campus. Any officer
within your RSO can reserve tabling, meeting, or events space on behalf of your organization.
Additionally, meeting and event spaces must be booked at least one month prior to your event
and is at the discretion of the departments/offices that oversee facility use. Please see below
for how to reserve spaces at each campus:

Storrs Campus
- At the Storrs Campus, reservations are handled by the Student Union Event Services
Staff. Visit studentunion.uconn.edu, click the Meetings and Events tab, and select
“Reservation Forms.” This brings you to the list of reservable spaces and their respective
“Make a Reservation” buttons. Please be sure to completely read through the
instructions on the page before completing the form. You will be asked to enter
information relevant to your event and confirm you have read and understand the
UGuide. After submitting your form, Event Services will be in contact with you regarding
your request.

Please reference the table below regarding Student Union Reservation Eligibility for the Storrs
Campus

INSERT TABLE

The information above can be found at studentunion.uconn.edu/reservations/.

Please note: if you intend to invite outside speakers or performers to an RSO event, you will
need special approval from the Off Campus Speakers Review Committee, which increases the
time required to process your request. Contact SUReservations@uconn.edu with any
questions.

Stamford Campus
- At the Stamford Campus, requests are handled by Student Activities. For information or
to reserve space should be made through our online Event Registration Form at
studentactivities.stamford.uconn.edu/event-registration/.
- All events, whether in-person, virtual, or off-campus, should be submitted to the Event
Registration form. The Student Activities Coordinator will respond to the request within
48 business hours. Please feel free to visit https://conferences.stamford.uconn.edu for
more information regarding spaces on campus.
- The Stamford Student Activities Campus Event & Space Guidelines document can be
found at https://studentactivities.stamford.uconn.edu/rso-resources/. This is a resource
for student organizations to utilize regarding all-things event planning and how to
properly use campus spaces/facilities.

Hartford Campus
- To book spaces on the Hartford campus, please visit the space reservation form found at
https://events.hartford.uconn.edu/intake-form/. Please click “student organization” and
complete the following information regarding your space requests. After submitting
your form, a coordinator from UConn Hartford Campus Event services will reach out to
you.

Avery Point Campus
- At Avery Point, you can check space availability with Student Activities by emailing
Randall.paterson@uconn.edu.

Waterbury Campus
- At Waterbury, you will submit your request to Student Activities staff at
https://waterbury.uconn.edu/uconn-waterbury-campus-event-request-form/. Once
submitted, the student leader planning this event should schedule an appointment to
review this with the Student Activities Coordinator to further discuss the request

Any Registered Student Organization is eligible to request space at any UConn Campus, but if
your organization is not primarily based at that campus, you may be required to complete
additional training and documents prior to using spaces. Student Activities staff can answer any
questions you have.